MEMBER ALERT Shipowners Claims Bureau, Inc., Manager One Battery Park Plaza 31 st Fl., New York, NY 10004 USA Tel: +1 212 847 4500 Fax: +1 212 847 4599 https://www.american-club.com American Club Member Alert – Ju ly 2 9 , 20 20 1 JULY 29, 2020 INTERCARGO AND VISTRATO RELEASE A COVID-19 RELATED GUIDE TO SHIP/SHORE INTERACTIONS DURING SOLID BULK OPERATIONS INTERCARGO and VISTRATO have released A Guide to Ship/Shore Interactions During Solid Bulk Operations. The Guide focuses on avoiding unnecessary face-to-face contact between ship and shore personnel during loading/unloading operations while still ensuring compliance with mandatory documentary exchanges and procedures. The Guide supports the 'Do More Before' philosophy, advising personnel how they can do more to minimize face-to-face contact before the ship arrives, for example, by adopting the IMO recommendations that ships and ports should use electronic means to exchange and view documents to reduce face-to-face interactions during the COVID-19 crisis. Your Managers recommend that Members take note of this information and be guided accordingly. Online Visual Dry Bulk Training Please contact: +353 87 244 8803 Web: www.vistrato.com Email enquiries to: info@vistrato.com Follow us on twitter @vistrato Copyright Vistrato 2020 All rights reserved. Provided by:Supported by: enhancing bulk terminal operations In Association With: The International Dry Bulk Terminals Group PRINTABLE PDF Version Please print in landscape format DRY BULK TRAINING Page 1 Page 2 Page 2 Documents to be transferred electronically BEFORE ship berths The IMO recommends that Ships and Ports use electronic means to exchange and view documents to reduce face to face interactions during the COVID-19 crisis. With the co-operation of the Ship’s Agent, almost all of the required information can be exchanged, reviewed and completed via email, phone or VHF radio BEFORE the ship arrives. Page 3 a. Has submitted a Maritime Declaration of Health to the relevant port state authorities b. Has been granted Free Pratique c. Is complying with Covid-19 guidelines issued by flag state and responsible authorities of port to be visited, and WHO, as appropriate d. Has trained all crew members in Covid-19 ship/shore protocols e. Is using hand washing/sanitizing and social distancing precautions f. Is ensuring crew members on gangway and cargo watch duty wear required PPE at all times g. Will re-confirm health status of all crew before any shore personnel go on board h. Will hold all essential meetings with shore personnel in Tally Clerk’s office or other suitable location on deck i. Is maintaining this space in a sanitized condition at all times j. Has provided telephone numbers or radio channels for master, chief officer / duty officer Terminal personnel should not board any vessel unless and until the above arrangements are agreed by email with the ship, via the ship’s agent, in advance of ship’s arrival Page 4 Additional IMO Circular Letter 4204/Add.16 which provides guidelines for ensuring a safe shipboard interface is included on Page 20. a. Is complying with Covid-19 guidelines issued by the responsible authorities and WHO, as appropriate b. Has trained all personnel involved in cargo handling operations in Covid-19 ship/shore protocols c. Is using PPE, hand washing/sanitising and social distancing precautions d. Is implementing controls on crew access to shore and shore personnel access to ship e. Is instructing its personnel not to