GUIDANCE NOTES FOR SURVEYORS & SCOPE OF P&I CONDITION SURVEY The Ship Condition Survey must not compromise safety, interfere with the ship’s normal operations, delay schedules or in any way commercially inconvenience the ship or the Members. In accordance with the requirements of the International Group of P&I Clubs, ships may need to be surveyed as a condition of acceptance, renewal of entry, or at the discretion of the Britannia P&I Club’s Managers. Condition surveys are undertaken to assess the physical condition of Members’ ships and to provide a brief overview of some shipboard management systems and procedures. The report submitted should be factual, objective, and concentrate on safety practices and operational procedures. Surveyors are expected to apply their professional judgment and expertise in identifying potential risks which could develop into P&I claims. However, surveyors must refrain from offering advice to the Master or the Owners’ representative concerning matters of P&I cover or the vessel’s suitability for entry into the Club. Such matters must be reported directly and solely to the Britannia P&I Club. Instructions for completing the survey forms are detailed on the following pages. The following should also be noted and complied with: In addition to the checklists, any defects identified where the crew, vessel, or supporting documentation fail to meet regulatory requirements (e.g. SOLAS) shall also be raised. COMPLETING THE FORM LATEST VERSION OF SURVEY FORM • The Survey Form is under regular review - please always ensure that the latest version is used. • The Club will provide latest version of the template or provide a location/weblink. • The checklist is divided into 4 parts (A, B, C & D) and hatch cover templates. • In addition to above, a separate signed defect list should be provided. 1. The final report should be sent within 5 working days, any delays in submission should be communicated with the reason. If at any time prior to submitting the report you determine that the vessel poses unacceptable risks to the Club (including any individual score of 5 or an aggregate score of 35 or more), you must immediately notify the Club using the fastest and most effective communication channel available 2. Defects list should be signed by the surveyor and Master or Representative of Members leaving the ship. 3. Part C - should appropriate to the ship type You should tick one of four boxes: YYesAvailable, implemented and entirely satisfactory in both conditions and compliance with regulations etc. NNoNot implemented or not satisfactory due to poor condition or non-compliance with regulations etc. N/ANot applicableDoes not apply to this ship. N/INot inspectedItem not inspected / not available. Any question answered ‘No’ requires objective evidence and must be recorded in the defect list. Any negative comments made by the surveyor in the text/description section must be supported by corresponding defects in the relevant section. Where any section is reported as ‘Not Inspected (NI)’ or ‘Not Applicable (NA)’, surveyors must provide a clear justification if the reason is not self‑evident. www.britanniapandi.comP&I CONDITION SURVEY | GUIDANCE NOTES HATCH COVER REPORT Hatch cover test templates, including diagrams, must be used for Ultrasonic (UST) testing. This form may be filled in by hand as required to reflect hatch cover design onboard and presented to the Master for signature. This requirement applies to all bulk carrier